Access Southampton County Property Records

Southampton County property records are officially recorded by the Circuit Court Clerk in Courtland, the county seat. The clerk holds deeds, deeds of trust, plats, liens, and other land instruments for all real estate in the county. In-person visits and mail requests are both accepted at the clerk's office. Online, the iGIS mapping portal and actDataScout platform let you look up parcel data, ownership information, and assessment records without a courthouse visit. The Commissioner of the Revenue manages tax assessments and related programs. This page covers the main search tools and offices for Southampton County property records.

Commissioner of the Revenue

The Southampton County Commissioner of the Revenue is the chief assessing office for real estate, personal property, and business taxes. The office provides information on real estate assessments, personal property assessments, tax relief for elderly and disabled residents, and helps with state income tax filing.

Office hours are Monday through Friday, 8:30 AM to 5:00 PM. The mailing address is P.O. Box 760, Courtland, VA 23837. The physical address is 26022 Administration Center Drive, Courtland, VA 23837. Phone: 757-653-3030. Fax: 757-653-2935.

The Commissioner's page at southamptoncounty.org covers all tax programs including real estate assessments, real estate tax relief, personal property, income tax, tax calendar, meals tax registration, and lodging tax registration. For personal property inquiries, contact Rhiannon Surace at rsurace@southamptoncounty.org.

The Commissioner of Revenue page shown above provides contact details, office hours, and links to all tax programs and assessment services for Southampton County property owners.

Real Estate Assessments and Tax Rates

The last general assessment of real estate in Southampton County was effective January 1, 2024. Real estate values are assessed at 100% of fair market value, as required by Virginia law. The tax rate is set annually by the County Board of Supervisors.

The 2025 tax rate is $0.71 per hundred dollars of assessed value. Southampton County bills on an annual basis with taxes due December 5, payable to Cynthia J. Edwards, Treasurer. Real estate assessment information is available online at www.actdatascout.com, which the county links as the primary lookup tool for assessment data.

Property owners whose assessment has changed receive a mailed notice listing the dates of reassessment hearings. If you disagree with your assessed value, you can attend those hearings to present your case. The Real Estate Assessments page on the county website has current rate and lookup information.

The real estate assessments page shown above details the current tax rate, assessment methodology, annual billing schedule, and online lookup options for Southampton County property records.

Online iGIS Mapping Portal

Southampton County provides an interactive GIS portal at southamptoncova.interactivegis.com for public access to parcel and geographic data. To use the portal, go to the login page, check the box confirming you have read and agree to the terms, then click "go to map" to enter the interactive mapping interface.

The portal is maintained in partnership with InteractiveGIS, Inc. All map layers and data are for general reference only. Recorded plats and deeds held by the Circuit Court Clerk remain the authoritative source for determining legal acreage and property ownership. The county and InteractiveGIS expressly disclaim any warranties regarding accuracy of the data.

The GIS department is accessible through the county's main departments menu. For questions about geographic data or property boundaries, contact the GIS department at the county administration center at 26022 Administration Center Drive, Courtland, VA 23837. The GIS department page provides portal access and department contact information.

The iGIS portal login page shown above explains the terms of use and how to access Southampton County's interactive mapping system for parcel and geographic data research.

Circuit Court Clerk and Deed Records

The Circuit Court Clerk's Office in Courtland is the official recorder of all land documents in Southampton County. Deeds, deeds of trust, plats, liens, judgments, and other instruments affecting property title are recorded and maintained here under Virginia's Title 55.1.

To search deed records or verify ownership history, you need to contact the Clerk's Office in person or by phone. Certified copies of recorded documents are available for fees set by state law. The Clerk's Office also handles probate matters, civil and criminal court filings, and marriage licenses.

If you are doing a title search on a Southampton County property, the Clerk's Office is the place to start. Records are indexed by grantor and grantee names and by parcel. If you know the tax map number from the GIS portal, include it when you contact the Clerk's Office to speed up any record search. The courthouse is located in Courtland along with other county government offices.

The GIS department page shown above provides access to the county's iGIS portal and explains how the mapping system connects to property data research resources in Southampton County.

Tax Relief Programs

Southampton County offers real estate tax relief for elderly and disabled residents who meet income and property value requirements. The Commissioner of the Revenue administers these programs and processes applications. You can find application forms and eligibility requirements on the Commissioner's page under the Real Estate Tax Relief section.

Qualifying veterans with certain service-connected disabilities may also be eligible for a real estate tax exemption under Virginia law. The Commissioner's Office can confirm whether your disability rating qualifies and walk you through the application process.

Contact the Commissioner of the Revenue at 757-653-3030 or visit the office at 26022 Administration Center Drive, Courtland to get current application forms and learn what documentation you will need to apply. Deadlines for these programs are typically set annually, so confirm the current deadline when you contact the office.

Mail Requests and Copy Fees

You can request certified copies of recorded deeds and other land instruments from the Circuit Court Clerk by mail. Include the instrument book and page number if you have it, your name, return address, and a check or money order for the applicable fee. Virginia sets copy fees by statute: the fee for a plain copy of a recorded document is typically $0.50 per page, and certified copies carry an additional certification fee. Contact the Clerk's Office in Courtland to confirm the current fee schedule before sending a mail request. Allow extra time for mail processing.