Caroline County Property Records

Caroline County property records are filed with the Circuit Court Clerk in Bowling Green, Virginia, who is the official record keeper for all land instruments in the county. The clerk's office holds deeds, deeds of trust, plats, liens, and other real estate documents. Assessment and tax data is handled by the Commissioner of Revenue and the Treasurer. You can look up parcel and GIS mapping data online through the county's tools. Recorded instruments are also accessible through the Virginia courts portal at vacourts.gov. The county also offers online tax payment options through its e-services portal. In-person visits and mail requests are both accepted at the courthouse. This page covers your main options for finding Caroline County property records.

Caroline County Circuit Court Land Records

The Caroline Circuit Court is part of the 15th Judicial Circuit of Virginia. The Clerk of Court is Hon. Susan W. Minarchi (email: sminarchi@vacourts.gov). The clerk's office is at P.O. Box 309, 112 Courthouse Lane, Suite A, Bowling Green, VA 22427. Phone: (804) 633-5800. Fax: (804) 633-5801. Office hours: 8:30 AM to 4:00 PM on weekdays.

The clerk records all deeds, deeds of trust, mortgages, and other land instruments for Caroline County. Under Title 55.1 of the Virginia Code, recording is essential to protect property ownership from competing claims. The clerk's office maintains the official public record of all property transactions in Caroline County.

The circuit court handles civil cases with claims over $15,000, shares authority with the general district court for matters between $3,000 and $15,000, and handles felonies and family matters. The clerk also serves as probate judge, issues marriage licenses, and manages all civil and criminal court records for the circuit.

Caroline County Commissioner of Revenue

The Commissioner of Revenue assesses real estate and personal property taxes and maintains ownership records and tax maps for Caroline County. The office is at 212 North Main Street, Bowling Green, VA 22427. Phone: (804) 497-7100. Fax: (804) 633-8072.

The Commissioner of Revenue also operates a DMV Select office in Bowling Green. DMV Select hours are Monday through Friday, 9:00 AM to 4:30 PM (closed 1:00 PM to 2:00 PM until further notice). No appointment is needed. Note that the Select office cannot issue driver's licenses including Medical Cards for CDLs, photo IDs, vital records documents, insurance verifications, or online and franchise dealership work. All other routine DMV transactions can be handled there.

For questions about assessments or address changes on your tax account, contact the Commissioner of Revenue's office directly. Assessment questions are separate from tax payment questions, which are handled by the Treasurer's Office. If you have both, you may need to contact both offices.

The screenshot below shows the Caroline County Commissioner of Revenue office page with contact and assessment service information.

Caroline County Online Real Estate Tax Payments

Caroline County provides an online real estate tax payment portal at e-services.co.caroline.va.us. Taxpayers can search and pay real estate taxes online through this system. To find your tax account, press the button for your preferred search method: Department and Ticket Number, Parcel Number, or Name. The system uses a secure payment gateway and lets you view current and prior year tax balances before making payment.

Payments can also be made using ACI via phone at 1-800-272-9829 (jurisdiction code 1064) or online at acipayonline.com. When asked for an ID number, provide your account number from your bill. If you do not have that number, contact the Treasurer's Office at (804) 633-5291 or payments@co.caroline.va.us.

The Caroline County Treasurer's Office mission is to provide accurate, efficient, fair, and courteous service to taxpayers by observing standard office procedures in accordance with the Code of Virginia and the Code of Caroline County, and to record, report, and invest revenues in an accurate and timely way. The office cautions taxpayers to only make payments through the official county website or Official Payments. The county does not guarantee payments made through outside vendors such as Doxo or third-party bill pay accounts from banking institutions.

The screenshot below shows the Caroline County online real estate tax payment and search portal.

Caroline County Property Tax Payments and Treasurer

The Treasurer's Office provides online inquiry and payment services at co.caroline.va.us/280/Treasurer. The E-Treasurer portal lets you make payments and check tax ticket information from home or office. A dog license form is also available through the Treasurer's office.

For frequently asked questions about real estate taxes, personal property taxes, and dog tags, visit the FAQ section on the Treasurer's page. Real estate tax bills and personal property tax bills are separate, and due dates may differ. Contact the office if you have questions about what is owed or what payment was applied to your account.

The Treasurer is responsible under Virginia law for accurate collection and investment of all county revenues. The office maintains records of all county finances and provides services as requested by citizens of the county. All payments must be submitted through official channels to ensure proper credit.

The screenshot below shows the Caroline County Treasurer's office page with payment services and mission statement.

Caroline County Commercial Property and Tax Map IDs

Caroline County maintains a listing of commercial and industrial properties available for development at co.caroline.va.us/548/Caroline-Properties. These properties are listed by Tax Map ID and can also be viewed through the Virginia Economic Development Partnership site at sites.vedp.org/caroline. The Caroline County GIS system also shows maps of these properties.

Tax Map IDs are used throughout the county's records system to identify specific parcels. If you know the Tax Map ID for a property, you can use it to search the Real Estate office records, the deed index at the Circuit Court Clerk, and the GIS map. This makes the Tax Map ID a useful starting point for research on any specific parcel in Caroline County.

Major commercial sites in the county include properties at Bowling Green Commercial Center, Carmel Church Station, and other interstate-adjacent locations. These listings provide the Tax Map ID, acreage, and zoning for each site. For legal boundary and ownership information on any of these properties, search the deed records at the Circuit Court Clerk's office. All deeds are governed by § 55.1-600 of the Virginia Code.

The screenshot below shows the Caroline County commercial property listings page with Tax Map IDs and location information.