Buchanan County Property Records

Buchanan County property records are filed with the Circuit Court Clerk in Grundy, Virginia, who is the official keeper of all land instruments recorded in the county. The clerk's office holds deeds, deeds of trust, plats, liens, and other real estate documents. Because of the county's coal and mineral resources, severance records are also part of the property record landscape here. Assessment and tax data is handled by the Commissioner of Revenue and the Treasurer. You can search some parcel and GIS data online. Recorded deeds are accessible through the Virginia courts portal at vacourts.gov. In-person and mail access are both available at the clerk's office. This page covers how to find Buchanan County property records.

Buchanan County Circuit Court Land Records

The Buchanan Circuit Court is part of the 29th Judicial Circuit of Virginia. The Clerk of Court is Hon. Beverly S. Tiller. The office is located at 1012 Walnut Street, Grundy, VA 24614 (mailing address: Post Office Box 929, Grundy, VA 24614). Phone: (276) 935-6567. Fax: (276) 935-7086. Office hours are 8:30 AM to 5:00 PM on weekdays.

The clerk serves as recorder of deeds for all real property transactions in Buchanan County. This includes deeds, deeds of trust, mortgages, and other instruments that affect property title. The clerk also serves as probate judge, issues marriage licenses, and is the official court administrator for civil and criminal cases in the circuit court.

Important note: beginning January 1, 2020, new UCC financing statement filings are no longer made at the Circuit Court Clerk's office. Pre-2020 filings that were made at the circuit courts remain valid. For any UCC matters, check with the Virginia State Corporation Commission. Land records including deeds and deeds of trust continue to be recorded at the clerk's office under Title 55.1 of the Virginia Code.

The screenshot below shows the official Virginia courts page for Buchanan Circuit Court with clerk contact information.

Buchanan County Commissioner of Revenue and Tax Rates

The Commissioner of Revenue is located at the Buchanan County Government Center, 4447 Slate Creek Rd, Grundy, VA 24614 (mailing address: PO Box 1042, Grundy, VA 24614). The commissioner assesses all property in the county and maintains real estate ownership records and tax maps.

Tax rates are set each year by the Board of Supervisors, usually in the spring. Current rates are: Real Estate at $0.39 per $100 of assessed value, Personal Property at $1.95 per $100 of assessed value, Machinery and Tools at $1.95 per $100 of assessed value, Merchant Capital at $2.00 per $100 of assessed value, and Mineral Lands at $0.39 per $100 of assessed value. The county reassesses real estate every six years.

Buchanan County requires coal, gas, and oil severance licenses. Any person engaged in severing coal, gas, or oil from lands in Buchanan County must obtain a current Virginia Uniform License Application with the Commissioner of Revenue for each mine or well before severing coal or gas. Renewal is required each year by March 1 for each mine, gas well, or oil well. Each coal mine operator must also submit an affidavit certified by the Commissioner and Treasurer to the Department of Mines and Minerals by February 15 each year, and coal companies must report coal mined per seam and mineral owner by May 1.

The screenshot below shows the Buchanan County Commissioner of Revenue page with tax rates and severance licensing information.

Buchanan County GIS Property Map

Buchanan County maintains a public GIS portal at webgis.net/va/buchanan, developed and hosted by Hurt and Proffitt through WebGIS.net. The site was last updated in March 2026. The GIS portal includes map layers for property parcels, roads, and other county infrastructure data.

The information on the GIS site is furnished by government and private industry sources and is believed to be accurate, but accuracy is not guaranteed. Mapping information is a representation of various data sources and is not a substitute for information obtained from an accurate land survey. Do not rely on the GIS portal alone when doing a title search or making a boundary determination.

The portal provides a quick visual reference for parcels in Buchanan County. You can look up property by parcel number or general location to get the map reference needed to search records at the courthouse. The GIS system is particularly useful given Buchanan County's terrain, where parcel boundaries and mineral rights can be complex due to the coal and gas industry.

The screenshot below shows the Buchanan County GIS property map and parcel search interface.

Buchanan County Treasurer and Tax Payments

The Treasurer for Buchanan County is Hon. Lonnie Keith Boyd. The office is at the Buchanan County Government Center, Second Floor, Room 210, PO Box 1056, Grundy, VA 24614. Phone: (276) 935-6551. Fax: (276) 935-1802. Office hours are weekdays 8:30 AM to 5:00 PM.

Real estate taxes are due December 5 each year. The real estate tax rate is $0.39 per $100 of fair market value. Personal property taxes are also due December 5. The personal property rate is $1.95 per $100 of NADA loan value. Mineral taxes are $0.39 per $100.

The E-Treasurer page on the county website lets you view real estate and personal property tax payment history and yearly taxes paid. This is a useful tool for confirming past payments or preparing for a real estate closing. The Treasurer's Office is responsible for collection, custody, and disbursement of all county funds from tax levies and authorized fees.

Tax exemptions for elderly or permanently disabled residents are available. To qualify, income and property value thresholds set by local ordinance must be met. Real estate tax relief under the program does not exceed $125 for any one year and applies to the qualifying dwelling and one acre of land. Totally and permanently disabled veterans with 100% service-connected disability qualify for a separate full exemption on their primary home and may also receive personal property relief on a qualifying vehicle.

Property Research in Buchanan County

Buchanan County sits in Southwest Virginia coal country. Property research here often involves not just surface rights but also subsurface mineral rights. Deeds in Buchanan County may convey surface only, minerals only, or both. When doing title work in Buchanan County, it is important to trace both the surface and mineral chains of title separately.

To research property in Buchanan County, start with the GIS portal to identify the parcel and get the map number. Then visit the Circuit Court Clerk at 1012 Walnut Street to search the deed index. The grantor and grantee index will help you trace ownership back through time. For mineral conveyances, look for separate mineral deeds in the same index.

All deeds and land instruments must be recorded to be valid against third parties under § 55.1-600 of the Virginia Code. Recording at the Circuit Court Clerk's office creates the public record that establishes priority. The clerk's office is the starting and ending point for any title search in Buchanan County.

For property assessment questions, contact the Commissioner of Revenue at the Government Center. For tax payment status, contact the Treasurer at the same location. The county government website at buchanancountyvirginia.gov lists all constitutional offices with contact information and links to online services.